Background
An Irish legislation bill was signed into law for the requirement of Gender Pay Gap (GPG) reporting, starting in the Tax year 2022 for anyone that employs over 250 employees.
This affects our Irish Legislation Pay & Bill customers who employ over 250 workers inclusive of both agency workers and your company's staff.
You may be asked to select a snapshot date in June. The report is based on the employees you have on this date. You then have six months to prepare your calculations before reporting again six months later. Read more on the Gov.IE website.
There are two file format options for this report. Either CSV or, for a more enhanced report with metrics, choose XLSX. Once you've run the report, you need to submit it to Revenue.
📌 Note: You should complete and submit your GPG report as soon as possible.
Read more on the GPG report and requirements in our v10.8.3.0 update>
Enable the Gender Pay Gap report
To enable the GPG reporting functionality, please follow these steps:
Click Setup, then click Employer Maintenance.
Click the Details tab and select Use Gender Pay Gap Reporting.
Populate the field with a rate value.
The report outputs take into account timesheet lines with lack a of frequency when it needs to convert pay to an hourly rate. This rate value is a threshold below which a timesheet line with no frequency is considered hourly.
Review the categories of your global rates.
Access Pay & Bill rates: Default to Pay.
Ad-hoc rates: Default to Pay unless they're either deductions, payments flag unticked, or they're non-taxable, in which case they default to Non-Pay.
XLSX configuration settings
If you don't use the default Tempest.INI file, you need to add a new setting in the INI before using the XLSX version by following these steps:
Go to the [Magic_Logical_Names] section.
Check if there's an entry for Templates.
If there isn't one already, add the following entry: Templates = %node%\Templates\
📌 Note: If required, you can ask for assistance with this configuration by contacting us via the MyAccess portal.
Run the gender pay gap report
To run the GPG report, please follow these steps:
Click Payroll, then click Reports.
Click Gender Pay Gap Report.
Click Start.
You now need to save the report and submit it to Revenue.
Output categories
There are three categories in the report's output:
Ordinary pay: Includes basic pay, allowances, pay for piecework, paid leave, and shift premium pay, is referred to in Access Pay & Bill as Pay.
Bonus pay: Includes payments in relation to profit sharing, productivity, performance, incentive or commission.
Remuneration: Referable to overtime, redundancy or termination of employment, payment in lieu of holiday or payment in kind, is not included in either of the above categories and is referred to in Access Pay & Bill as Non-Pay.
🤓 Tip: We advise that you check the regulations for the precise definitions which apply.
The report output relies heavily on the use of rate codes and frequencies to categorise pay and convert it to an hourly rate. Where rate codes and frequencies aren't present on timesheet lines, you need to apply defaults which may reduce the accuracy of the output.