In order for the worker to be awarded paternity pay they must meet the below conditions
be on your payroll in the ‘qualifying week’ - the 15th week before the expected week of childbirth.
give you the correct notice.
give you proof they’re pregnant.
have worked for you continuously for at least 26 weeks up to the qualifying week.
Earn the gross pay in a week for the current tax year legislation in a 8 week period 'relevant period'.
If those criteria's have been met and you are certain their are no other reasons for them not to get paternity pay. You can use the manual over ride option, however, this must be used sparingly and as a last resort. If you are unsure, please seek advice internally.
📌 Note: The criteria above pertain to the time of writing this article. We would recommend you check the HMRC website for the most up to date legislation surrounding paternity pay.
To access this option, please follow these instructions in order:
Click Payroll and then click Statuary Payments Maintenance.
Click SPP History Maintenance.
Double click on worker box, find Worker and click Select.
You should find all the workers details from when you initially put in their SPP details - this is what the system uses to determine if the worker should get paid paternity pay and how much. If any of details don't seem correct, please amend accordingly and re-run the calculation process. If the worker is still not entitled to paternity pay after the system calculation, proceed with these steps:
Press Ctrl+M to enter modify mode and click on Use Override.
Enter the value you wish to pay the worker in Overridden value box.
Select Yes from Force SPP Payable box, review and if satisfied click Exit.
📌 Note: You will need to run the Statuary calculation for SPP again, followed by a main calculation, to populate the amount on the workers latest payslip.